Organize your records and reduce costs with Fisco Manager.
Get rid of all obstacles that can hinder your company’s efficiency!
How is your registration base?
Company registration databases are extensive and may present wrong descriptions, incomplete information and/or duplicate data. A company that does not carry out the registration of adequate materials, for example, is subject to losing control of the purchases made. More than that, accounting information entries tend to be incorrect.
The incorrect and outdated registration of a customer or supplier does not guarantee the veracity of the data that circulate in the systems and that are used by the business areas throughout the registration process. Several surveys point out that more than 75% of the Brazilian records that circulate in companies are incomplete or wrong.
In short: at REGISTRY SANITATION we clean up your registration database and you gain speed by having up-to-date and complete information.
How the REGISTRY SANITATION works:
There are two types of REGISTRY SANITATION: Sanitation of Customer and Supplier
Registration and Sanitation of Items, Products or Materials Registration.
LET’S LEARN MORE ABOUT EACH OF THEM!
In the Sanitation of Customer and Supplier Registration, we use RPA technology, a robot software that performs consultations of the companies’ registration data, as well as the situation of the CNPJ and State Registration in public sources such as the Federal Revenue and Sintegra websites and compares it with your company’s database. The updated data can be imported directly into your ERP through integration between the systems (service contracted separately) or a file can be generated in a format compatible with your ERP.
SANITATION OF ITEMS, PRODUCTS OR MATERIALS REGISTRATION
We use the Material Description Standard (PDM), which is included in a national rule.
The PDM contributes to the creation of a structured and organized register, so that all data is easy to access and updated.
This process depends on a hierarchy, which considers the specificities of each item.
You can still use your own or existing categorization.
To define the best alternative, we researched the manufacturers’ websites
and catalogs to complement the description of the materials.
Is your database organized and up to date?
To facilitate the logistical processes, we use some base systems to organize the data in the registration list.
With them, it is possible to create the correct distribution of products in a classification tree, we can determine purchase budgets for each node, accounting rules and different models for calculating sales.
For your project, we can build a customized product classification model for your company or use some international standards:
GPC
Harmonized
System
UNSPSC
Keep items registered, organized
and updated with GOVERNANCE!
The governance service is intended to ensure the continuity of standardization of items after the initial sanitation work.
Governance aims to create new items, changes and expansions, providing a managed and optimized process for the descriptive standardization of your company’s item records.
The activities of the registration center service are similar to those carried out in sanitation, however, in the registration center, there is an agreed deadline for responding to each request.
WE DEFINE A REGISTRATION GOVERNANCE STANDARD
Standardization simplifies the collection and storage of information.
Unnecessary technical data is excluded to make the base more objective and specific.
We centralize the management of services and materials to make information more understandable to employees, suppliers and consumers.
Generating cost reduction, as they know which items are needed and which to avoid buying
WE PERFORM ANALYSIS TO VERIFY THE SAFETY, EFFECTIVENESS AND ACCEPTANCE OF THE SYSTEM
The sanitation target audience (clients, suppliers and employees) must adapt to the system used.
We employ relationship strategies to make matching easier, ensuring data is up to date and options exist to fill in the gaps.
Avoiding misinformation.
WE CORRECT ERRORS IN TAX CALCULATION
The governance of the registration depends on correct data regarding tax issues (we provide specialists to carry out this process). This is fundamental in order to prevent the occurrence of fines derived from non-payment of taxes.
This generates greater organization at the base, and brings tax benefits to the entire purchasing sector of the company.
The benefits your company can obtain with Tria's registry Sanitation system:
HIGHER DATA QUALITY:
With the system, it is possible to ensure that the data is up-to-date, complete and free of duplication, improving the quality of the available information.
EASY ACCESS TO INFORMATION:
Having a well-structured registration sanitation system facilitates the location of specific and relevant information, which can facilitate decision-making processes and streamline the work of employees.
IMPROVEMENT IN DECISION MAKING:
With the accurate and up-to-date information available, it is possible to make better informed decisions, which can lead to better results and risk reduction.
BETTER CUSTOMER RELATIONSHIPS:
A registry sanitation system can help maintain accurate and up-to-date information about customers and partners, which can improve communication and relationships with these stakeholders.
COST REDUCTION AND REWORK:
With an efficient registration sanitation system, it is possible to avoid rework and reduce costs associated with errors and inconsistencies in data.
COMPLIANCE WITH LAWS AND REGULATIONS:
Some laws and regulations require companies to maintain accurate and up-to-date data about their customers and partners. With a registration sanitation system, it is easier to ensure compliance with these legal obligations.
Some of the problems companies that do not have an updated list are experiencing today:
DIFFICULTY IN FINDING INFORMATION:
They have difficulty locating specific information amidst a large volume of disorganized data.
DUPLICITY OF INFORMATION:
Without a registry sanitation system, it is possible for the same information to be recorded in duplicate in different systems, which can lead to errors and rework.
LOW DATA QUALITY:
Not having a registry sanitation system can lead to the insertion of incorrect or incomplete data, which can affect the quality of the available information.
WASTE OF TIME AND MONEY:
The lack of a registry sanitation system can lead to rework and loss of time in the search for correct and updated information, which can generate additional costs for the company.
RISK OF FRAUD AND ERRORS:
Without a registry sanitation system, it is possible that outdated or incorrect information is used in decision-making processes, which can lead to errors and even fraud.
How the Sanitation of
Registry in Tria works
- Technical alignment and expectations meeting;
- Diagnosis and analysis of the database;
- Review and standardization of descriptions
Cleaning spelling errors and special characters (hygiene); - Insertion of information according to defined PDM (enrichment);
- Identification and elimination of duplicate items (relationship);
- Classification in the structure of families in three levels – Category, Subcategory and Class/Type. Used to manage households, spend analysis, distribution of purchases by buyer team, contract management, ABC Curve, item coding, among others;
- Framing of information long and short description (ERP standard);
- Review of Tax Classification – NCM;
- Classification of Services – Code of Law 116; (Optional)
- Classification of Services – Code of Law NBS; (optional)
- Cleaned Registration = Sped Validator
Relationship of information (FROM-TO table), recording the relationship of duplications and dismemberments to facilitate data loads in the ERP; (FROM TO);
- Technical alignment meeting and expectations;
- Diagnosis and analysis of the current database;
- Selection of standardized items, with short description, full description, NCM or LC 116,
The customer is allowed to choose the items of interest between Materials and Services, and at the end of the process, an Excel spreadsheet is available so that the customer can load it into his ERP or we can load data into the ERP.
- Technical alignment meeting and expectations;
- Platform prototype for custom development with communication/integration with the client’s ERP.
Customers who have trusted in our management:
Who are we?
We position ourselves as drivers of digital transformation in companies, offering software solutions to the market from start to finish.
Our team has multidisciplinary professionals and specialists in the most modern programming languages. Count on us to assemble the ideal team to scale your IT area, as we have the necessary know-how to guarantee the best delivery.
Where we are
são josé dos campos
Rua Juiz David Barrilli, 260 – Sala 1 Parque Res. Aquarius, São José dos Campos, São Paulo, 12246-200
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